Coverage board & tours
Daily tours materialize from recurring templates; unassigned or uncovered stops stay visible until someone takes them.
Ambulatory care · Documentation · Signatures
CareCheck
Care documentation for services that run on their own Nextcloud: tour planning, client records with care plans, visit bundles signed on site, and a tamper-evident journal – plus an optional offline-first companion app for staff phones and shared stations.
We improve this app with real-world use. Bug reports, rough edges, and ideas help – open a GitHub Issue or write to info@software-by-design.de.
What it does
Ambulatory care teams document visits wherever they happen – and the office needs proof, not phone calls. CareCheck keeps client records, care plans, visit bundles, and signatures in one place on your Nextcloud, so documentation travels with the tour instead of piling up on paper.
Client records
Encrypted client records hold care plans, journal entries, photos, and monthly exports – the service record in one place.
Care plans
Publish plan snapshots that visits are documented against, so staff always work from the current plan – not a photocopy.
Visit bundles & signatures
Each visit is bundled with its plan snapshot and the signature captured on site – documented where it happened.
Tamper-evident journal
Append-only, hash-chained client and system journal – changes are visible, entries are not silently rewritten.
Members without accounts
Staff without a Nextcloud login join via QR pair code and PIN – no account plumbing per employee.
Offline-first companion
Encrypted on-device outbox; documentation is captured without reception and syncs when the network returns.
Break-glass cover
Substitution happens: audited break-glass access lets a cover worker act – every access is logged.
Where it fits – and where it doesn’t
CareCheck documents care delivery and produces the evidence trail. It is deliberately not a care management or billing suite – it pairs with the apps that do planning and working time.
- DutyCheck – duty rosters and shift planning for care teams; CareCheck documents the delivered visits, DutyCheck plans the shifts. Available now
- ArbeitszeitCheck – working-time compliance (clock-in/out, breaks); CareCheck documents care work, not payroll hours. Available now
- TourCheck – the same checkpoints/journal architecture for guard rounds and inspections – a different industry, not a care tool. Available now
Screenshots
Click a screenshot to enlarge. Use ← → or the on-screen arrows to browse the gallery; Esc to close.
Install & requirements
CareCheck is published in the official Nextcloud App Store and on GitHub.
From the App Store
- Sign in to Nextcloud as administrator.
- Open Apps.
- Search for CareCheck.
- Download and enable.
Manually from Git
git clone https://github.com/aSoftwareByDesignRepository/\
nextcloud-carecheck.git \
/path/to/nextcloud/apps/carecheck
cd /path/to/nextcloud
php occ app:enable carecheckRequirements
- Nextcloud 32 – 35
- PHP 8.2 – 8.5
- MySQL / MariaDB or PostgreSQL
- Companion app: a CCK2 seat or station key (see below)
User handbook (PDF)
Step-by-step guide for administrators and end users – free download.
Official mobile & station app
CareCheck Mobile is the companion for care staff and shared station devices: today’s tour with ordered stops, documentation against the published care plan, signatures captured at the bedside – offline-first with an encrypted outbox. Member mode with QR-pair and PIN for staff without a Nextcloud account, kiosk mode for shared devices. The web UI stays free (AGPL); companion seats are licensed per year (CCK2).
Web app
Free
Coverage board, tours, client records, care plans, journal and exports inside Nextcloud – no licence key required.
Mobile & station licences (CCK2)
€10 / named seat / year
Minimum €50/year (up to 5 seats); €10 per additional seat. Stations: €99/year for the first paired device, €89/year for each additional one. 12-month organisation licence, billed by invoice; combine seats and stations on one order for a 10 % bundle discount.
The companion app ships with your licence rollout – your IT distributes the build to enrolled devices and pastes the key. A public Google Play listing is in preparation.
Frequently asked questions
Is the web app free? What does the companion cost?
The Nextcloud web app is AGPL-3.0-or-later and free. CareCheck Mobile and stations are licensed per named seat via SKU CCK2: €10 net/user/year, €50 net/year minimum (up to 5 seats); stations €99/year for the first device, €89/year for each additional. Order via the licence form.
Where do I install the web app from?
From the Nextcloud App Store inside your instance, or from the GitHub repository – clone it or unpack the ZIP into your Nextcloud apps/ folder.
Where do staff get the mobile app?
Through your organisation’s rollout – IT distributes the build to enrolled devices and activates it with the licence key. A public Google Play listing is in preparation; the key works regardless of the distribution channel.
Which licence applies?
AGPL-3.0-or-later for the web app; the official companion is proprietary and licensed per annual organisation seat (CCK2).
Support this app
These apps are maintained in public. If CareCheck helps your organisation, you can fund ongoing work through GitHub Sponsors. Want a feature shipped sooner or tailored to your setup? Contact us – we are happy to discuss sponsored feature development. Product feedback – bugs, rough edges, missing pieces – is always welcome via GitHub Issues or info@software-by-design.de; it directly shapes what we build next.
Companion licences fund the maintenance, updates, and support behind the free web apps.