Software by DesignNextcloud Apps
Contract register · Deadlines · Cost rollups

ContractCheck

One register for every contract – notice periods and automatic renewals tracked, cancel-by dates computed for you, documents kept with the record, and yearly cost rollups that show what each agreement really costs.

We improve this app with real-world use. Bug reports, rough edges, and ideas help – open a GitHub Issue or write to info@software-by-design.de.

  • Self-hosted
  • PHP 8.2 – 8.5 · NC 32–35
  • AGPL-3.0-or-later
Install from App Store View source on GitHub Sponsor this app

What it does

Missed notice periods are expensive: a contract renews for another year because nobody saw the cancel-by date. ContractCheck computes those dates from the terms you enter, keeps every contract findable, and rolls up what they cost per year – inside your own Nextcloud, free and open source.

Cancel-by engine

Deterministic deadline computation from notice period and anchor – month end, quarter end, year end, or any date.

Automatic renewals

Renewal clauses are tracked explicitly; a missed window is flagged, not silently rolled over into the next term.

Contract register

Every contract with parties, status, categories and full-text search – urgent cancellations surface on the dashboard.

Linked documents

Contracts stay next to their files in Nextcloud – the PDF and the register entry reference each other.

Cost rollups

Yearly cost entries and totals per contract and per report – see what the portfolio actually costs.

ICS deadline feed

Subscribe once and every cancel-by date lands in the calendar you already use – no separate reminder app.

Export & reports

CSV/PDF export and overview reports for review meetings, audits, and handovers.

Audit & history

Revision history plus an audit trail on changes – who changed which deadline stays reconstructable.

Where it fits – and where it doesn’t

ContractCheck tracks the contracts you already have. It is deliberately not e-signature, contract drafting, or invoicing – the register covers deadlines, documents, and cost visibility.

  • BudgetCheck – where contract costs land in your budget planning; ContractCheck supplies the yearly cost per agreement. Available now
  • ProjectCheck – project hours and invoicing; ContractCheck covers the standing agreements behind them. Available now

All modules at a glance

Screenshots

Click a screenshot to enlarge. Use ← → or the on-screen arrows to browse the gallery; Esc to close.

ContractCheck – dashboard with summary counters and urgent deadlines ContractCheck – contract register with full-text search ContractCheck – contracts approaching their notice deadline ContractCheck – contract detail with terms and documents ContractCheck – yearly cost entries and rollup ContractCheck – overview reports and export panel

Install & requirements

ContractCheck is published in the official Nextcloud App Store and on GitHub.

From the App Store

  1. Sign in to Nextcloud as administrator.
  2. Open Apps.
  3. Search for ContractCheck.
  4. Download and enable.

Manually from Git

git clone https://github.com/aSoftwareByDesignRepository/\
nextcloud-contractcheck.git \
  /path/to/nextcloud/apps/contractcheck
cd /path/to/nextcloud
php occ app:enable contractcheck

Requirements

  • Nextcloud 32 – 35
  • PHP 8.2 – 8.5
  • MySQL / MariaDB or PostgreSQL

Back to all apps

Free – and what keeps it that way

Web app

Free

AGPL-3.0-or-later, self-hosted. The full register, deadline engine, exports, and audit trail – no licence key, no user limits, no paid tier.

Keep it maintained

Sponsor or commission

If ContractCheck saves you a missed deadline, consider a GitHub sponsorship – or commission a feature via info@software-by-design.de.

Frequently asked questions

Is it really free?

Yes – the whole app is AGPL-3.0-or-later with no paid tier and no feature locks. Development is funded by sponsorships and commissioned work, so if it saves you a missed notice period, GitHub Sponsors is how you keep it maintained.

How do deadlines reach my calendar?

Subscribe to the app’s ICS feed once – every computed cancel-by date then appears in your calendar automatically. No account, no separate reminder service.

Support this app

These apps are maintained in public. If ContractCheck helps your organisation, you can fund ongoing work through GitHub Sponsors. Want a feature shipped sooner or tailored to your setup? Contact us – we are happy to discuss sponsored feature development. Product feedback – bugs, rough edges, missing pieces – is always welcome via GitHub Issues or info@software-by-design.de; it directly shapes what we build next.

Sponsorships and commissioned work fund the maintenance, updates, and support behind the free web apps.

Sponsor on GitHub Discuss sponsoring a feature